Benefits Specialist 2 (Leave Administration) (Finance)
Overview
We are seeking a full-time Benefits Specialist 2 in our Olathe, KS location. In this role, you will be responsible for benefit administration activities including health & welfare plans, retirement plans, educational assistance, voluntary benefits, in-house administration of leave and accommodation requests including the coordination of short and long term disability benefits, while providing guidance and recommendations to associates, management and Human Resources.
Essential Functions
- Executes benefits administration activities to support health & welfare plans, retirement plans, PTO & leaves, educational assistance and voluntary benefits
- Conducts new hire in-processing group presentations explaining details of specified benefit programs along with other educational initiatives, policies and procedures, etc.
- Provides information, advice and counsel to associates regarding HR and benefits questions
- Drafts communications and coordinates company-wide benefits meetings and enrollment process
- Acts as a customer service consultant handling some moderately complex issues requiring specialized benefits knowledge
- Works with third party administrators on communication and plan administration to maintain service and quality
- Creates/maintains the controlling spreadsheet for all enrollment transactions and the deduction register change list; audits billings and financial data
- Implements assigned process improvements in the Benefits functional area to continuously improve efficiency and customer service
- Assists with reconciliation functions and pay issues with the Payroll department as it relates to premiums (Workman's Compensation, FMLA and LOA)
- May participate in OSHA reporting
- Conducts assessments and recommends methods to address problems and implement benefits related solutions to achieve HR tactical goals
- Ensures compliance with HR related legislation/regulations and Garmin HR policies with oversight from HR management and Legal
- Applies a sense of urgency, commitment and focus on the right priorities
- Works collaboratively and professionally with other Garmin associates and performs as a solid contributor on cross functional teams to achieve goals
- Applies Garmin's Mission, Vision, Values & Quality Policy and enthusiastically exhibits a desire to see Garmin succeed
Leave Administration
- Administers leave of absences, collaborates with leaders, and ensures adherence to federal, state, and local laws and regulations including FMLA, ADA, personal, medical, military, workers compensation and parental leaves
- Manages the leave administration and time keeping systems to ensure accurate coordination of leave records and related processes
- Oversees the complete leave process life cycle, from the associates initial notice to their return to work
- Collects/compiles all required paperwork, determines leave eligibility and approval determinations, maintains accurate and complete leave records and documentation in the leave administration system and other databases
- Coordinates with payroll, benefits, and other departments to ensure accurate and timely leave payments and benefits continuation with benefit vendors
- Stays up to date on the latest developments and trends in leave administration and benefits
- Preserves confidentiality of medical documentation and files
- Acts as a subject matter expert when handling complex leave issues requiring specialized leave knowledge
- Conducts audits to ensure records are accurateComplies with legislation, regulations, and Garmin HR policies with oversight from HR management and Legal
- Bachelor's Degree in Human Resources, Business, Psychology, or another related discipline AND a minimum of 2 years relevant work experience OR an equivalent combination of education and relevant experience
- 2 years experience with FMLA
- Demonstrates leadership presence while securing management support, political savvy and the ability to influence decision making
- Demonstrates understanding of HR related legislation, practices, processes, programs and technology
- Demonstrates strong and effective verbal, written, and interpersonal communication skills
- Demonstrated problem solving and conflict resolution experience
- Must be detail oriented, demonstrate the ability to prioritize/multi-task effectively with minimal supervision, be team oriented, possess a positive attitude, and work well with others
- Must possess previous experience and commitment to maintaining confidentiality regarding business and Human Resources matters
- Demonstrated ability to leverage business knowledge and HR metrics in decision making
- Experience with Workman's Compensation administration
- Experience with leave administration and timekeeping systems such as AbsenceSoft, Oracle, UKG
Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.
This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits
