Subgrant Specialist (Finance)

Job Description:

Subgrant Specialist

RMI is seeking a Subgrant Specialist who will play a key role in supporting and managing RMI's sub grantee s (may also be referred to as subrecipients or subawardees ) . Reporting to the Sr Grant Manager and working closely with the Subgrant Lead and US Government Subgrant Specialist , you will provide day-to-day oversight of sub grantees that RMI partners with through subgrant agreements , including but not limited to monitoring, training, and evaluati ng s ubgrantees . The subgrantees that this subgrant specialist will work with and manage are subgrantees partnering with RMI through philanthropic/foundation, corporate giving, multilateral entities, and foreign government funding.

Key Responsibilities

Pre-award Activities

• Help RMI program teams determine if a potential partner should be considered a subgrantee or contractor

• Work with the p rocurement t eam to administer the Sub grantee Questionnaire for any new sub grantee s . Collect completed documents and create/edit new sub gra nt ee folders and update s ubgrant tracking in SharePoint, Monday.com, and Salesforce

• Administer and r eview s ubgrantee budgets, budget justifications, indirect cost rates, fringe benefits, and more, to ensure compliance with the funder's requirements

• Support the s ubgrant team with all anti-terrorism, anti-money laundering, and department compliance checks of potential partners and ensure accurate tracking of all such requests

Implementation & Close Out

• Help maintain and manage RMI's subgrant database

• Hold kick-off meetings with s ubgrantees after a fully executed agreement is in place to discuss key terms and conditions, reporting requirements, and more

• Provide training and capacity building activities to s ubgrantees , as needed

• Track s ubgrantee financial and programmatic reporting, ensuring timely receipt of these reports from s ubgrantees

• Conduct timely review and approval of all sub grantee reporting/invoicing, ensuring proper spend per subgrantee's budget categories, communicate pre-approval to RMI program team, provide approval in Workday and input budget vs. actual information into subgrant trackers

• Schedule and facilitate routine check-ins meetings with RMI program teams, procurement and legal to ensure alignment on subgrants

• Work in partnership with Grant Managers and Program Teams to identify and facilitate necessary budget revisions for subgrantees

• Closely track all end dates of RMI's subgrants and work with RMI program staff if addendums are needed

• Assist with draft subgrant addendums for things such as budget revisions, no-cost extensions, additional funding, additional scope, etc.

• Track and provide analysis and metrics of current and closed subgrants, e.g., spending patterns, outstanding reports

• Work with the subgrant team , RMI program staff and sub grantees on subgrant close out, e.g., documentation, distribution of inventory, retention of intellectual property, audit, etc.

Other / miscellaneous

• Along with the subgrant team, provide training and resources to RMI staff on RMI's subgrant procedures

• Provide guidance and act as a resource to RMI staff for all compliance-related issues pertaining to subgrantees

• Ensure subgrantees documentation is up to date in RMI's systems, as needed, and conduct an annual risk screening of all active subgrantees

• On a monthly basis, review RMI's total subgrant expenditures to ensure proper accounting of subgrant expenditures on RMI's general ledger

• Additional responsibilities, as required

Minimum Qualifications

• Bachelor's degree in business, finance or accounting, or an equivalent combination of education and experience

• Minimum of three years progressive work experience in grant/contract administration with at least two years working on subgrant administration

• Knowledge of philanthropic/foundation, corporate giving, multilateral entities and/or foreign government funding rules and regulations

• Experience with implementing and managing s ubgrant processes and procedures within an international organization

• Exceptional organization skills and the ability to multitask on several projects simultaneously

• Excellent written and verbal communication skills

• Exceptional interpersonal skills and rapport building

• Proficiency in Microsoft Office

Additional Qualifications

• Experience with Salesforce and grant management software

• Experience with Workday and Monday.com is a plus

• A passion to drive change and further define a new centralized role at RMI

• Willingness to work virtually or in an office setting

Location

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado.

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.

Compensation

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The salary for this role is in between $55,000 to $67,788. You would also have an additional 5% bonus target!

Benefits

We offer a comprehensive benefits package including:

Medical, dental, vision insurance
403b retirement options (5% match immediately)
Life, AD&D, short-term and long-term disability
Professional and personal development (including LinkedIn Learning access)
Generous paid time off
Parental leave
Commuter and wellness benefits
Casual work environment

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.