Accounts Payable Analyst (Administrative)
We take pride in our culture and strive to make Tuckahoe a place where people want to work, achieve excellence, remain curious and humble, and build lifelong relationships.
Title: Accounts Payable Analyst
Reports to: Accounts Payable Manager
FLSA: Exempt
Position Summary:
This position reports to the Accounts Payable Manager and is responsible for all Accounts Payable functions in our rapidly growing organization. These functions include ensuring the timely and accurate payment of all vendor invoices and supporting the accounting close & audits and periodic government reporting. The Accounts Payable Analyst is an individual who is detail oriented, possesses strong analytical & problem-solving skill, and works well under pressure to meet strict deadlines. The ideal candidate is one who thrives in a fast-paced, ever changing environment.
Key Responsibilities include but are not limited to the following:
Review, process and enter invoices for multiple companies; ensuring timely & accurate posting
Code costs as required for each Operating Company, guaranteeing accurate entries to the GL and financial records
Perform 3-way match invoice processing; confirm follow through and resolution of discrepancies
Participate in purchasing card and expense reporting responsibilities; to include audits against policy, processing for payment, posting to the GL
Post transactions to journals, ledgers and other records
Perform statement, account reconciliations and/or analysis, identifying root cause and driving for resolution
Research and resolve invoice discrepancies and issues
Maintain vendor files
Interact and build relationships with management, other department personnel & vendors
Produce periodic and ad hoc reports
Assist with month end closing
Scan, upload and index invoice records
Support annual 1099 reporting and form issuance
Support due diligence and escheatment process for aged checks
Participate in and drive continuous improvements
Review Open Purchase Orders throughout the month for accuracy
Provide supporting documentation for audits
Assist with cash management optimization
Prepare and administer payments
Special projects as needed
Supervisory Responsibilities: No direct reports.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
A Bachelor's degree in business, finance or accounting is preferred, and/or equivalent in relevant work experience. A minimum of 2-4 years' experience in accounts payable or general accounting is required. Strong knowledge of the Procure to Pay life-cycle, and an understanding of general accounting procedures and controls. Proficient in data entry, with strong analytical & problem-solving skills
Computer Skills
To perform this job successfully, an individual should have knowledge of ERP systems, Travel & Entertainment reimbursement systems, MS Office products including Outlook, Word, Excel, PowerPoint, etc.
Travel Requirements
To perform this job successfully an individual should have the means and ability to travel on a flexible schedule. Travel is anticipated to be approximately 5%, with occasional non-regional travel, and occasional increases in travel demands based on business needs.
Physical Demands
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to handle, or feel and reach with hands and arms.
Requires mobility to travel locally or nationally.
The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
Majority of time is spent in an office environment. Occasional time in a production or warehouse environment may be required to meet operating company needs.
We are always on the lookout for people who bring fresh perspective and life experiences to our team.
