Executive Assistant IV At-Will (Finance)

Riverside County Human Resources (HR) Department is currently seeking an Executive Assistant IV-At-Will to support the Human Resources Director in facilitating efficient operations and strategic initiatives within the HR Department.

The Executive Assistant will be responsible for managing the director's calendar, coordinating meetings, drafting correspondence, maintaining files, and assisting with special projects. This role requires strong organizational skills and the ability effectively act as a liaison with agency and department heads, the Board of Supervisors, the County Executive Officer, and other stakeholders.

The ideal candidate will be detail-oriented and will play a key role in fostering a positive, welcoming and collaborative work environment. Proficiency in handling confidential materials with discretion and professionalism is essential.

Competitive candidates for this position will demonstrate strong expertise in calendar management, ensuring seamless scheduling and coordination of meetings for executive leadership. They will have experience drafting memos and preparing agenda items for a governing board, showcasing attention to detail and an understanding of formal documentation processes. Additionally, these candidates will possess a proven track record of providing executive-level administrative support, managing confidential information with discretion, and handling high-level administrative tasks with professionalism. Their strong communication skills—both written and verbal—will enable them to effectively interact with senior officials, department heads, and external stakeholders, fostering a well-organized and positive work environment.

This class has been designated At-Will in accordance with the provisions provided under Article 6, Section 601E (8) of the County Management Resolution and serves at the pleasure of the County Executive Officer.
Meet the Team!

The Human Resources ( HR ) Department seeks and develops talented professionals that fit a highly engaged and collaborative culture.• Research, compile, and summarize information, data and statistics for regular and specialized reports.

• Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail.

• Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.

• Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures.

• Prioritize correspondence along with supporting materials for manager's review, reply, and disposition.

• Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff and other governmental agencies and the public.

• Take and transcribe dictation directly, or from notes or recordings.

• Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.

• May supervise a clerical unit. OPTION I

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.

Experience: One year with the County of Riverside providing secretarial support to a department head or two years performing secretarial support to a management classification at the level below a department head.

OPTION II

Experience: Three years of clerical experience, two years of which must have been an administrative support and/or secretarial capacity at the executive level with responsibilities for screening calls, maintaining an appointment calendar, composing correspondence, and researching, compiling, and preparing reports. (Completion of 18 semester or 27 quarter units from an accredited college or university, or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a related field to the assignment may substitute for up to one year of the general clerical experience.)

ALL OPTIONS

Knowledge of: Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices, including automated equipment, filing systems, business correspondence, receptionist techniques, and report writing; correct English usage, grammar, spelling, vocabulary, and punctuation.

Ability to: Manage departmental records; use office equipment for such functions as the Internet, e-mail, on-line services, and PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing.This recruitment is open to all applicants.

For specific questions regarding this position, contact Angela Tavaglione at atavaglione@rivco.org or at (951) 966-3590.