Executive Assistant III - Hospital Administration (Finance)
The County of Riverside's Hospital Administration Unit at Riverside University Health System's (RUHS) Medical Center seeks an Executive Assistant III to join our team in Moreno Valley.
This position will support the RUHS Medical Center's Chief Operating Officer and entails providing comprehensive administrative and secretarial support, requiring independent judgment and action. Key responsibilities include proficient management of calendars and emails, independent problem-solving, and maintaining a professional demeanor. The role involves handling sensitive matters such as employee relations and highly confidential information with discretion and efficiency. The ideal candidate should excel in multitasking, thrive in a fast-paced environment, and demonstrate strong teamwork skills while also being able to work independently and harmoniously with colleagues.
Desired Qualifications:
- Experience supporting a large department or high-level executives
- Experience with Microsoft Office Suite
- Experience managing a calendar/emails for an executive
- Independent thinker/problem solver
- Ability to handle high-volume, fast-paced, multidirectional tasks with a calm, professional demeanor
- Ability to handle high-profile items and highly sensitive/confidential information
- Ability to collaborate with diverse stakeholders while representing the department and executives with professionalism and tact
9/80 Friday - Day Shift
Must occasionally be available outside of regular business hours on short notice for emergent situations, to assist the Chief Information Officer in addressing urgent business needs.
Meet the Team!
RUHS Website•Take and prepare minutes of meetings.
•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.
•Maintain control files to monitor status and expedites the completion of staff assignments.
•Schedule appointments, coordinate time, place, and participant arrangements for meetings.
•Sort, screen, and route incoming mail.
•Provide general information to office and telephone callers and/or refer them to appropriate party.
• Compile and summarize information, data, and figures for reports.
• May lead subordinate staff in routine clerical assignments.
• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year of experience in a secretarial capacity with Riverside County performing a wide variety of secretarial, administrative, and clerical duties.
OPTION II
Experience: Three years of clerical experience, one year of which must have been in an administrative support and/or secretarial capacity with responsibility for: screening calls, maintaining an appointment calendar, composing correspondence and researching, compiling, and preparing reports.
( Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education or a closely related field to the assignment may be substituted for up to one year of the general clerical experience.)For questions regarding this recruitment please contact the recruiter, Jill Eastman at JEastman@rivco.org
