Accounts Payable Specialist (Finance)

Accounts Payable Specialist Role:

As a member of the company's Accounting team, the Accounts Payable Specialist (AP Specialist) will ensure the accuracy and efficiency of the company's financial operations. This role involves managing vendor invoices, including researching, entering, and reviewing them with meticulous attention to detail, while ensuring compliance with established procedures and internal controls. The AP Specialist will collaborate with multiple departments, including Procurement, Finance, and Compliance, to maintain accurate vendor records, process timely payments, and foster strong vendor relationships. Additionally, this role will contribute to process improvements and play an integral part in the success of the Accounting team.

Duties

• Verify and process invoices in Bottomline (TAC)
• Accurately process both PO and Non-PO invoices with appropriate approvals in a medium-volume environment (approximately 1,500 invoices per month), when time permits
• Process online payments
• Ensure vendors are paid accurately and on time
• Collaborate with Procurement to maintain accurate vendor records in JD Edwards
• Document and properly utilize all credits owed to the company
• Reconcile vendor statements and resolve discrepancies
• Distribute Accounts Payable (AP) -related mail and checks
• Manage AP email inboxes
• Drive process improvements and operational efficiency within AP systems
• Support the AP Manager and other team members as needed
• Comply with AP operating procedures, business processes, and associated internal controls (e.g. SOX)
• Special projects as assigned, specific to Bottomline TAC and ad hoc project support
• Promote and demonstrate the behaviors consistent with CoreSite's culture and Core Values

Knowledge, Skills & Abilities

• Ability to thrive in a hybrid work environment that consists of at least two onsite days per week from the company's downtown Denver headquarters
• Strong understanding of all AP functions
• Process improvement mindset with a focus on operational efficiency
• Strong attention to detail and analytical skills, with the ability to communicate findings effectively
• Self-motivated to accomplish tasks independently or in a collaborative, cross-functional team environment, with effective communication across departments and external vendors
• Ability to work effectively under pressure, adapt to changing workloads and priorities, and consistently meet deadlines
• Ability to quickly adapt to the unique complexities of the industry and billing processes, with a willingness to learn and navigate the nuances of the business environment to ensure accuracy and efficiency
• Proficiency in relevant software and computer systems such as Microsoft Suite, etc.; [CC2] Knowledge of JD Edwards and Bottomline preferred
• Strong work ethic with accountability to deadlines and high standards for deliverables
• Demonstrates unwavering integrity and the ability to maintain a high level of confidentiality when handling sensitive financial information, vendor records, and company data

Education/Experience:

• 3-5 years' experience in Accounts Payable
• Associate's or Bachelor's degree in Business or a related field, or equivalent professional experience

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Compensation:

Compensation for this role includes a base salary between $23/hour and $27/hour. This role is also eligible for an annual bonus and equity, based upon individual and company performance.

Posting Timeline: This position is expected to be open for applications through March 20, 2025.Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits to all employees regularly scheduled to work more than 20 hours a week!

• First-day medical insurance through Cigna with generous premium cost coverage
• Dental insurance through Delta Dental
• Vision insurance through VSP
• Telemedicine through MDLive for Cigna
• Healthcare and dependent care flexible spending account (FSA) plans
• Health saving account (HSA) plans for employees participating in the High Deductible Health Plan
• Life, AD&D, short-term disability, and long-term disability insurance fully paid by the company
• Voluntary coverage benefits for supplemental life, critical illness, accident, and hospital insurance
• First-day eligibility for 401(k) savings plan through Fidelity, which includes an attractive matching company contribution
• Discretionary annual bonus and equity incentive plan
• Employee stock purchase plan (ESPP) with a 15 percent discount
• 16 days of paid time off (PTO)
• 11 paid company holidays and additional floating holidays
• School visitation and elder care paid time off
• Parental leave, adoption and surrogacy benefits, and family planning/fertility support
• Wellness reimbursement program & wellness incentive program
• Free parking or a company contribution toward a public transit pass
• Education reimbursement and student loan debt assistance program
• Employee assistance program, childcare resources, personal finance management support, and student loan debt assistance program
• Pet insurance
• Charitable matching program

Please note that all offers of employment are contingent upon the successful completion of a background check and, where permitted by law, a 5-panel drug test conducted after the offer letter is signed, which will screen for THC, opiates, PCP, cocaine, and amphetamines. Thank you for your understanding and cooperation.

Applicant Privacy Notice: CoreSite is committed to protecting the privacy and security of personal information submitted by applicants. The California Consumer Privacy Act (CCPA) requires us to provide you information about our personal information handling practices. As a result, we're providing this Privacy Notice that describes how we collect, use, share, and update personal information from individuals who wish to be considered for employment with CoreSite. To read the Applicant Privacy Notice, please go to https://www.coresite.com/applicant-privacy-notice