Asset Manager (Maintenance)
Located in the Planning and Engineering office within Facilities Management, this position will be responsible for overseeing the management, maintenance, and optimization of the university's physical assets. This role ensures that all facilities and equipment are efficiently utilized, well-maintained, and aligned with the university's strategic goals.
Duties:
- Maintains an up-to-date inventory of physical assets, including major equipment and buildings into the Computerized Maintenance Management System (CMMS).
- Develops methodologies for tracking asset lifecycles, inventory, locations, cost, and return on investment (ROI).
- Reviews records related to maintenance and replacement of physical assets and updates asset master database as necessary.
- Completes field audits to ensure accuracy.
- Keeps leadership informed on any and all conditions affecting compliance in accordance with facilities and safety regulations. This includes preparing detailed reports on asset performance, status, and conditions.
- Assists maintenance shops, contractors, and vendors with diagnosis and recommended solutions to ensure proper preventative maintenance is performed, monitors asset spending, and promotes sustainable practices.
- Reviews servicing requirements and warranties to ensure compliance with safety and regulatory standards.
- Ensures vendor contracts are obtained and renewed per organization policy
- Utilizes asset management software and tools to analyze data, generate reports, and make recommendations for improvement and changes.
- Identifies and mitigates risks associated with asset management, including lifecycle management, depreciation, and obsolescence.
- Oversees the planning process for asset acquisition, replacement, and disposal.
- Coordinates with the university's fixed assets division to ensure proper capitalization of maintenance and project work.
- Ensures all physical assets are properly identified, tagged, and entered into the asset database at the conclusion of remodels and capital projects.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Education: Bachelors degree in architecture, engineering, maintenance operations management/construction science, or related field.
- 60 months of experience in mechanical engineering or managing assets of buildings, equipment, facilities, and infrastructure, or related field.
Equivalency/Substitution: Experience or a combination of education and related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.
Skills:
- Excellent communication and interpersonal skills
- Strong understanding of construction methodologies and building equipment systems
- Knowledge and full understanding of preventative and reactive maintenance practices
- Ability to collect and analyze complex data, evaluate information and systems, and draw logical conclusions from a variety of resources
- Strong problem-solving skills and ability to describe findings / recommendations
- Ability to manage multiple projects and priorities
- Knowledge of regulatory requirements and industry standards
- Strong analytical and problem-solving skills
- Ability to partner effectively across all levels of the university and develop positive working relationships
- Ability to use hand tools
- Proficiency in asset management software and tools
- Knowledge of different types of mechanical systems, 4 pipe, 2 pipe, Lab Exhaust Systems, VAV systems, FCU systems, Stand Alone Boilers, Stand Alone Chillers, AHUs , RTUs, VRF Systems, CW & HW Pumps, and Building Automation
- Life cycle knowledge of plumbing and mechanical equipment
- ROI knowledge of plumbing and mechanical equipment
Certifications:
- Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days from hire date.
Working Conditions:
- Sit for prolonged periods.
- Ability to engage in repetitive motions.
- Ability to stoop, crawl, squat, bending, and kneeling.
- Ability to climb stairs and ladders.
- Ability to work in tight/confined spaces
- Some exposure to hazards or physical risks, which require following basic safety precautions.
- Exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
