ADMINISTRATIVE ASSISTANT OF TITLE III AND SPONSORED PROGRAMS (Administrative)

Position:                Administrative Assistant of Title III and Sponsored Programs

Department:          Executive Vice-President

Reports To:           Director of Title III and Sponsored Programs

Classification:       Fulltime Non-Exempt

Job Summary: Working under the supervision of the Director of Title III and Sponsored Programs the Administrative Assistant overseas and managing all office procedures and other tasks as assigned.

Duties/Responsibilities:

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Maintain confidentiality in all aspects of student, staff, and agency information.
• Interact with students, vendors, and visitors.
• Answer telephone and transfer calls to the appropriate staff member/office.
• Perform general clerical duties to include, but not limited to, typing correspondence, copying, faxing, mailing, and filing.
• File and retrieve organizational documents, records, and reports.
• Collect and maintain inventory of office equipment and supplies.
• Sort and distribute incoming correspondence, including faxes and packages.
• Prepare responses to correspondence containing routine inquiries.
• Maintain files on approved expenditure requests consistent with the guidance of Title III Administrator.
• Assist and maintain records for Title III Programs.
• Other duties as assigned by the Title III Administrator.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associates degree, bachelor's degree in related field preferred.
• Three to five years of experience in office administration.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to walk campus or climb stairs when needed.
• Must be able to lift up to 15 pounds less than 1% of the time.
• Some nights and weekends may be required during special events.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.