Student Housing & Residential Life Facilities Manager (Finance)

Department: Student Housing & Res Life Salary: 49,400-56,200
Description:

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

1. Plans and develops procedures for administering a large or complex department or program.
2. Manages fiscal activities, including procurement and budget analysis.
3. Provides guidance to subordinate staff and evaluates performance.
4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
5. Creates and reviews reports of expenditures and activities.
6. May administer grants and grant-related related communications, scholarships and other operations.
7. Develops, implements and maintains appropriate policies and procedures.
8. May serve as property custodian for the department.
9. Performs other job-related duties as assigned.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None.

SUMMARY:

The Manager is an essential component in the success of Student Housing & Residential Life. Key components of the position include collaborating with campus partners and providing overall leadership within the realm of daily and preventative facility maintenance as well as renewal projects. The Manager reports to and supports the Director for Operations and Outreach.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. Facilities Services Management
a. Responsible for projects, programs and administrative support for the Director for Operations
b. Performs residential facility walks; report and follow up with any items of concern. This includes all residential facilities and grounds.
c. Manages the SHRL room inventory processes.
d. Leadership of facilities related contract management.
e. Tracks and evaluates residential area key audits.
f. Serves as property custodian for Student Housing & Residential Life
g. Supervises and tracks SHRL related work orders for accuracy, completion, and appropriate billing.
h. Assists the Director, Housing Operations and Outreach with planning and execution of furniture replacement processes for SHRL.
k. Directs operational processes within facilities to ensure accurate and timely completion
including, but not limited to: storage, damage billing, supply ordering, maintenance needs, etc.

2. Training and Supervision
a. Leads all aspects of training for full time staff and part-time staff in the program area
b. Provides indirect supervision of Student Housing and Residential Life student staff which
may include: Conference Assistants, Facilities Assistants, Graduate Assistants, Resident
Advisors, Community Mentors, Desk Assistants, Senior Desk Assistants, and other student staff members.

3. Financial Management
a. Analyzes financial estimates and provides recommendations for all potential
renovations, preventive maintenance and routine upkeep of departmental facilities
b. Oversee third party contractors related activities including scope of work, pricing and invoice payment
d. Develop all financial reports related to facilities management

4. Departmental Responsibilities
a. Serve on department committees; represent the department on divisional and university committees
b. Cultivate collaborative relationships with other departments, student groups, the university community and stakeholders.
c. Actively participate in departmental outreach activities, programming, and staff/student training
d. Assist SHRL staff members (individuals and team) to develop and build skills necessary to accomplish goals and priorities of the department
e. Liaison with marketing to make sure that the website and other materials are up to date

5. Special Conditions of Employment
a. Must be available to work in the evenings and weekends when necessary.
Ability to work in an occasional high-pressure environment. Ability to operate a wide variety of office equipment and independently troubleshoot problems.
b. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Must continue to meet the established driving standards as a condition of employment.

Other duties or projects as assigned appropriate to rank and departmental mission

Additional Job Posting Information:
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.