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R&D Maintenance and Projects Coordinator (Maintenance)



This Job Description applies to the position of R&D Maintenance and Projects Coordinator in the Research and Development department of VAM USA, Hardy campus, Houston TX.

Essential Duties and Responsibilities include the following: 

1.0.1 Safety:

  • Follow and lead all Company Rules, Procedures and Policies and Safety Program requirements.
  • Ensure compliance to the Lock out Tag Out Program.
    • LOTO procedures audit and accuracy.
    • Site specific LOTO training.
    • Conduct audit as needed, trained and validate competency.
  • Ensure job safety and compliance but filling required permits.
    • LOTO group permit / hot work / digging and excavation and others.
    • Closely communicate with HSE team to coordinate non routine repair.
  • Ensure participation and adherence to safety awareness initiatives.
    • Safety safaris (team observation walks in/around the lab).
    • Safety observation cards.
    • Safety visits.
    • Monthly HSE meetings and quarterly training.
  • Address any equipment safety concern in a timely manner.
  • Ensure timely reporting, action, and closure for identified safety issues.
    • Observation cards.
    • Accident and Near miss reports.
    • Corrective/preventive actions.
  • Report any work-related injury, illness, and incident or near misses to supervisor immediately and cooperate with the investigation as appropriate.
  • Maintain personal work area and common areas in a clean and orderly manner; good housekeeping means a safer workplace.
  • Wear and maintain prescribed Personal Protective Equipment (PPE).
  • Stop the work activities that represent any condition or behavior that could be expected to cause injury, death or environmental harm.
  • Participate in Emergency Response Plan as appropriate.

1.0.2 People and Contractors

  • Supervise R&D Maintenance Technician and R&D Fab technician. Need to prioritize and organize the workload.
  • Train, coach and mentor subordinate to improve skill levels.
  •  Train, coach and mentor subordinate to ensure appropriate behaviors.
  • Manage on site contractors.
    • Contact contractor, get quote and schedule repair.
    • Ensure safety orientation, Daily work permit and Job safety assessment.
    • Verify contractor compliance to safety rules.
    • Validate job completion and sign off document.

1.0.3 Maintenance

  • Responsible for resolving equipment problems that delay the daily scheduled work.
    • Address equipment repair with proper level of urgency.
    • Support the maintenance technician (provide guidance during trouble shooting and repair).
    • Track and document repair.
    • Analyze root cause and prevent repetitive break down.
  • Implement and ensure preventative maintenance for all R&D Lab equipment.
    • PM items and frequency.
    • Method and standard.
    • Training.
    • Tracking and reporting via the Preventive Maintenance Master file.
  • Install new equipment. Write maintenance routine procedure and implement PM schedule.
  • Internalize critical / long lead time / high-cost activities.

1.0.4 Projects Coordinator (CAPEX and Custom test protocol)

  • Collaborate with stakeholders to define project scopes, objectives, and deliverables.
  • Develop detailed project plans, timelines, and budgets for capital expenditure projects.
  • Manage project budgets, ensuring cost control and adherence to financial guidelines.
  • Work closely with finance / CAPEX governance teams to track project expenditures and forecast future spending.
  • Identify, evaluate, and select vendors and contractors for project execution.
  • Negotiate contracts, oversee vendor performance, and ensure compliance with project requirements.
  • Work closely with cross-functional teams, including Top Management, Testing, prototyping and quality assurance, to ensure alignment with:
    • Project goals.
    • Communicate project progress and challenges to stakeholders.
    • Ensure all projects adhere to regulatory requirements and industry standards.
    • Implement and oversee quality assurance processes throughout the project lifecycle.
  • Responsible for all aspect of the project from definition, implementation and ramp up.
  • Transfer the CAPEX to operation manager with all proper training, procedures and documentation.

1.0.5 Any other duties as assigned

 Education/Experience:

  • Bachelor of Science or higher degree from an accredited institution in Mechanical, Electrical, or Industrial Engineering or Technology or equivalent program is required; or 10 years equivalent technical and management experience.
  • Microsoft Office software application knowledge required.
  • 2 years minimum operating/maintaining OCTG (Oil Country Tubular Goods) prototyping & testing equipment is desirable such as CNC Lathes, Endforming, Stress Relief, Load Frames, etc.
  • Familiarity with Electrical and Hydraulic systems preferred.
  • Lean Manufacturing and Six Sigma methods experience desirable.
  • Solid Works/Inventor 3D CAD system knowledge is desirable.
  • Strong verbal, written and analytical skills.
  • Ability to organize and prioritize workloads to meet deadlines.
  • Ability to fluently read, write and speak English.
  • Must be able to pass applicable testing as required.
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