Coordinator, Purchasing I (Finance)

Department: Purchasing

Salary: $52,981 - $58,279

Description:
Job Summary

The Coordinator, Purchasing I, coordinates purchases for the university, providing advice and guidance to all necessary departments and ensuring that all relevant policies, procedures, statutes, and laws are adhered to.

Duties

• Reviews requisitions and purchase orders for accuracy and completeness and processes change orders
• Solicits informal bids, analyzes and tabulates bids and awards best value, and assists with soliciting formal bids, analyzing and tabulating bids, and awarding best value
• Addresses purchase order discrepancies/disputes, checks the status of orders, resolves order problems, reviews/processes receiving reports, and expedites receiving reports
• Supports departments with finding HUB vendors and assists with coordinating HUB events. Assists vendors with inquiries and questions
• Conduct procurement card reviews and audits, ensuring that proper documentation is included and that all protocols, policies, and statutes have been followed. Takes notes on non-compliant purchases.
• Assists with compiling and reviewing reports, including, but not limited to, HUB reports, LBB reports, CIP/CIR, and contract reports. Interprets, reviews, and updates departmental policies and procedures to ensure compliance

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position.

Skills:

• Candidates must have strong analytical and critical thinking skills, as well as excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

Qualifications

Required Education:

• Bachelor's degree in Business or related field

Required Experience:

• Minimum of one (1) year of job experience

License/Certification:

• None

Preferred Qualifications

• None

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.